ZEE JLF@Boulder is returning to Boulder, Colorado, USA! Join our volunteer team to support an incredible festival of literature and authors from across the world.

As a ZEE JLF@Boulder volunteer, you will be an integral part of making these rich conversations happen.

Sign up today to serve as a volunteer in the following roles:

VOLUNTEER SIGN UP HERE

All volunteers must sign a disclaimer and attend a brief informative training session before volunteering.


Have questions? Contact Kate Kelsch at kelschk@boulderlibrary.org or 303-441-3114. Thank you for considering playing a role in making this festival of ideas come to life in Boulder, Colorado, USA!

Note: ZEE JLF@Boulder will be held in Boulder, Colorado, USA on September 21-23, 2018 The Boulder Public Library and Teamwork Arts cannot assist with travel arrangements or visas. Anyone signing up to volunteer must reside in the United States or have a ticket already purchased and housing arrangements made to be able to volunteer at this event.


Volunteer Roles

As a Greeter and Registration Volunteer, you will welcome the delegates, authors and the general public to the Festival. Volunteers will answer questions about the Festival, its program as well as parking, and direct people to the appropriate desk for registration. Greeter and Registration Volunteers will be stationed inside and, possibly outside, the main entrances. During busy times, you may also be stationed in the center of the library to greet people and provide directions to venues. You may be standing during at part of your shift.

Registration is requested for all participants to help ensure accurate records of attendees and to be able to communicate with attendees in the future. The majority of the registration will be done electronically with paper registration forms as a backup system. Since registration will be handled electronically, you must be comfortable working with simple web-based forms. Register yourself to become familiar with the basics of the online registration system. Through the training, you will become prepared to answer general questions about the Festival, registration process, and all locations in the Festival venue. Program brochures and maps of the Festival venues will be available at the registration tables. Training is required for this role. Please sign up to attend one training session with the General Festival Volunteers.

As an Author Liaison, you will be assigned to each of the three Festival venues to help ensure that authors' arrival and departure to the venue goes smoothly. You will be responsible to ensure that authors arrive to the venue 15 minutes before their session to meet their session moderator. This is a position requires a high degree of personal responsibility. Author Liaisons are the face of JLF Boulder for the authors who volunteer their travel to the Festival. To be most effective in fulfilling these tasks, you should be familiar with the sessions, authors and all locations in the Festival venue.

You will be provided with a program brochure and venue map, which you should keep with you at all times. Be prepared to answer general questions about the Festival, and be familiar with the Festival FAQs. Training is required for this role. Please sign up to attend one training session with the Author and Venue Volunteers.

Venue Ushers help to ensure that sessions run smoothly and are an enjoyable experience for all. You will help participants find seats, ask participants to register if they haven’t already, register guests if needed, and help to keep emergency access aisles clear. You will also monitor the doors if the program is full and inform people that we have reached capacity. You will assist the security team by watching for unwanted or anti-social behaviors.

Between sessions, you manage venue clean up and preparation. You tidy up and align audience chairs where possible between sessions. You will help to keep the venue clean: collect discards after each session and dispose of materials in the appropriate recycling, compost or trash receptacles. You coordinate with the Author Liaison assigned to the venue to that ensure authors arrive on time. You may be asked to accompany authors to the venue, to the book-signing area, or to the Authors Lounge upon request. Training is required for this role. Please sign up to attend one training session with the Author and Venue Volunteers.

As a Venue Assistant, you will coordinate with the Venue Manager and the Venue Ushers to make sure that everything runs smoothly. You must be familiar with the flow of presentations and ensuring that each presentation is ready in time for the panel discussion. You will also be ask to help coordinate the set-up of the stage for each presentation.

Between sessions, you will coordinate with the camera crew to make sure the events are ready to be recorded without obstructions. You will also help manage stage clean up and preparation, adding and removing chairs on stage as needed for the incoming panel. Volunteers need to be comfortable with technology, detailed oriented, willing to help move items on the stage and a team player. Training is required for this role. Please sign up to attend one training session with the Author and Venue Volunteers.

Children’s Program Helpers will assist with program set up and take down. You will help to ensure that sessions run smoothly and are an enjoyable experience for all. You will help participants find seating, possibly register guests if needed, and help to keep emergency access aisles clear. You will also monitor the door if the program is full and inform people that we have reached capacity.

Between sessions, you manage room clean up and preparation, adding and removing chairs as needed for the incoming program. You will help to keep the venue clean: collect discards after each session and dispose of materials in the appropriate recycling, compost or trash receptacles. Training is required for this role. Please sign up to attend one training session with the General Festival Volunteers.

During the Festival Floaters will need to be completely flexible and willing to take on any role needed. You will fill in where we do not have volunteer coverage or join the volunteer team where additional assistance is needed. Of most importance, you will be covering any gaps in the author and venue related roles. Floaters may be asked to give volunteers in these roles breaks. They may also be asked to help host the Volunteer or Author lounges, among many other possible roles. Key to this role is flexibility, ability to learn quickly, responsible, and willingness to find assigned staff members to resolve any questions.

This is a position requires a high degree of personal responsibility. To be most effective in fulfilling these tasks, you should be familiar with the sessions, authors and all locations in the Festival venue. Be prepared to answer general questions about the Festival, and be familiar with the Festival FAQs. Training is required for this role. Ideally, you can attend both the training for Author and Venue Volunteers and the General Festival Volunteers Training. If you can only attend one training, please attend the Author and Venue Volunteers training.

Book Signing Volunteers will help the bookstore set up book signing, ensure authors arrive the book signing tables, and communicate with the Venue Manager as to whether certain books are sold out. You will be stationed at the book signing locations and help to ensure that the book signing process is a calm, orderly, and enjoyable experience for all. You will help manage visitor lines and ensure that only those with books are in line, and limit the number of visitors requesting signatures if requested by the author. At least 30 minutes before each book signing, you will check with the bookshop that the author books are available in the book signing area. Training is required for this role. Please sign up to attend one training session with the Author and Venue Volunteers.

Two private spaces at the library will serve as Author Lounges. Authors will be in and out of this space all day, store bags, grab snacks and have several meals. Author Lounge Monitors will ensure that authors are warmly welcomed and that the lounges are reserved for the authors and those with permission to enter. You will also help to keep drinks and snacks stocked, ensuring that authors are comfortable and refreshed. Training is required for this role. Please sign up to attend one training session with the Author and Venue Volunteers.

Volunteer Lounge Assistants will help to welcome, check in volunteers, and direct them to their appropriate supervisor. You will help keep the food and beverages stocked and the space organized and tidy. You will troubleshoot volunteer questions and concerns, and you will also have the list of lead staff and volunteers so you can reach them if necessary. You may also be asked to help refill water at each venue for the author. Volunteers in this role need to be easy going, detail oriented and flexible. Training is required for this role. Please sign up to attend one training session with the General Festival Volunteers.

You will welcome authors to their hotel and the Festival, answer questions, support transportation coordination, support author and friends’ tour coordination at the hotel, and provide directions to and from the hotel to the library. Training is required for this role. Please sign up to attend one training session with the Author and Venue Volunteers.

Coordinators of Community Readings will act as Masters of Ceremonies for Community Reading sessions. You will coordinate and introduce the readers during their shifts, utilizing the programming and introductions written by staff, keep time, and manage audience questions and answers. Community Readings will take place in an outdoor garden at the library. Training is required for this role. Please sign up to attend one training session with the General Festival Volunteers.

Bloggers are vetted and must submit writing samples prior to selection to lisa@crescendocom.com You are asked to commit to writing 2 blogs of 300-400 words, on site. Guidelines for keywords will be provided, and all blogs will be submitted and edited prior to posting on the JLF at Boulder website. Authors will be credited for their work. A laptop computer is required. Training is required for this role. Please sign up to attend one training session with the General Festival Volunteers.

Photographers are vetted and must submit samples of your work prior to selection to lisa@crescendocom.com You must have a professional DSLR camera (not a cell phone) and be able to transfer photos onto a hard drive on site. All photographs will become the property of ZEE JLF at Boulder, and photographers will be credited for the work in perpetuity. Training is required for this role. Please sign up to attend one training session with the General Festival Volunteers.

Social media volunteers will cover sessions live, taking notes of quotes (on phone, tablet or by hand) and taking photos (cell phone OK) for submission and review for posting on Festival (only) Facebook, Twitter and Instagram accounts. Previous social media experience is preferred. Training is required for this role. Please sign up to attend one training session with the General Festival Volunteers.

You will help with an assortment of tasks to help ensure we are ready for the Festival. Duties may include stuffing bags, organizing lists and packets, putting stickers on badges and other detailed activities to ensure we are ready for the volunteers and guests of the Festival. Key to this role is being flexible to help in a variety of ways as we prepare the library to host the Jaipur Literature Festival. (Note: Meet at the Volunteer Office inside the Arapahoe entrance at the start time of your shift.) No training is required if you are only volunteering in the event preparations phase.

There are many banners and ribbons that have been in storage for a year and need to be ironed. The role entails coming to the library to collect a box of banners/ribbons, bringing them home, ironing them and bringing them back to the library that same day. Prior experience ironing needed and access to an iron and ironing board at home. No training is required if you are only volunteering in the pre-festival/event preparations phase.

Have questions? Contact Kate Kelsch at kelschk@boulderlibrary.org or 303-441-3114. Thank you for considering playing a role in making this festival of ideas come to life in Boulder, Colorado, USA!

Note: This Jaipur Literature Festival will be held in Boulder, Colorado, USA on September 21-23. The Boulder Public Library and Teamwork Arts cannot assist with travel arrangements or visas. Anyone signing up to volunteer must reside in the United States or have a ticket already purchased and housing arrangements made to be able to volunteer at this event.